Today, collaborating with your team is crucial. Whether you’re working from home or back in the office, having a digital way to efficiently share documents between members of your team is a necessity.
SharePoint and OneDrive in Microsoft 365 are cloud-based services that help organizations share and manage content, knowledge, and applications to:
- Encourage teamwork
- Quickly find information
- Seamlessly collaborate across the organization
There are different situations to use each of these applications, continue reading to learn their differences and when to use SharePoint versus OneDrive.
What is SharePoint?
SharePoint is a cloud-based platform that provides an organization with the ability to manage content, track processes, collaborate with other employees, manage business activities, and publish information. It is one of the collaboration tools for Office 365, and easily integrates into Office 365 tools you’re already using.
Capabilities of SharePoint
Because of its flexibility, SharePoint makes an ideal content management system. SharePoint helps organizations store, retrieve, search, manage, track, archive, and report on various electronic documents and records. SharePoint is the content management system that we at Keystone Technology Consultants recommend. Other capabilities of SharePoint include:
- Upload files to your SharePoint Document Management library and access them from anywhere
- Open a document in a document library
- Work with others on the same document at the same time
- Share documents
- Share sites
- Create a team site
- Add a list or library to your team site
- Keep previous versions of a document while you make changes to it
- Search for documents, file names, key words
- Share information with your entire organization
- Copy and move files and folders between libraries
What is OneDrive?
OneDrive works like a traditional external drive, but is available through the internet and offers additional features. OneDrive is the cloud storage service that Microsoft offers to store all your files securely in one place. You can then access these files virtually from anywhere. Since it works across devices and platforms, you can create a file on one device and pick up where you left off on another. No more transferring anything to a USB flash drive or emailing it to yourself. OneDrive also makes it easy to share content with others and collaborate in real-time.
Capabilities of OneDrive
Use OneDrive to save documents, photos, and other files in the cloud. You can also use OneDrive to share documents with friends and even collaborate on content. When you subscribe to Microsoft 365, you get 1 TB of storage and premium OneDrive features. OneDrive for work or school is online storage for your work or school organization.
When to Use SharePoint Versus OneDrive
SharePoint is a great option for storing information and working on project management as a team because of its collaborative features. OneDrive is more suited for personal use and resembles a library that stores simple documents instead of a platform for team projects. If you’re working on a file by yourself, save it to OneDrive. Your OneDrive files are private unless you share them with others, which is particularly useful if you haven’t created a team yet.
We at Keystone Technology Consultants are always here to help, whether it be with navigating the ins and outs of SharePoint, OneDrive, or any other technology issue you may be experiencing. Contact us today to learn how you can start furthering your goals with these Microsoft 365 integrations and subscribe to our newsletter for more technology tips.